Marketing Coordinator III - 8535

Herndon, VA

Marketing Coordinator III - 8535

This Opportunity

WSP USA’s Strategic Growth Team is seeking a Marketing Consultant (Marketing Coordinator III) to be a key player in our continued growth across major infrastructure markets: Transportation; Property and Buildings; Energy; Water; Climate, Resiliency and Sustainability. This is an opportunity to be a part of delivering critical infrastructure that supports the safe and sustainable growth of the communities in which we live. The position can be based in the Herndon, VA area, or another major market across the Capital District like Washington, DC; Baltimore, MD; or Virginia Beach, VA.


While based in a specific office, this role will serve as a district resource working throughout a multi-state area. The position will integrate with a high-performing, supportive team of marketing coordinators, graphic designers, and pursuit strategists responsible for securing some of the largest infrastructure projects in the Southeast U.S. The person in this position will also work with a variety of staff, from planners and engineers to designers and construction managers, supporting the marketing team with proposals, qualification packages, award submittals, resumes, project descriptions, and data management. We are looking for a motivated people-person with excellent writing and communication skills to lead the proposal process and support our dynamic workflow.


WSP offers a supportive work environment and incredible opportunities for professional growth. The marketing team collaborates across offices, practices and business lines, engendering a close-knit group of professionals who work together to succeed. This position offers opportunities for growth personally and professionally. WSP's Strategic Growth Team philosophy allows for and supports the development of the individual with many options around operations, staff development and strategic development.


While our ideal candidate brings experience in the A/E/C or professional services industries, what we’re looking for is someone with a collaborative, can-do attitude who has a knack for creativity, storytelling and organization. The right candidate is an empathetic colleague who works to build community through positivity and can bring home the win!

Your Impact

Drives successful client engagement, proposal, pursuit and other marketing activities within a District. Supports client teams in positioning for pursuits, including gathering and disseminating market/pursuit intelligence and maintaining a strong company brand image within the industry. Oversees a marketing team and helps to drive the organization to achieve sales and funding objectives while deploying resources to successfully pursue specific projects and strategic opportunities. Under limited supervision performs duties to assist the marketing efforts of the Region/District, including proposal and qualifications preparation and presentations. Coordinates marketing efforts of outside vendors and subcontractors. Assists with managing marketing systems and budgets, maintaining all marketing collateral and supports communications initiatives.

  • Leads standard proposals with limited supervision and supports complex proposals with general supervision 
  • Researches, gathers and edits proposal materials, including writing, verifying and formatting proposal information
  • Ensures the various aspects of proposals and other marketing materials are compliant, accurate and delivered in a timely manner
  • Works with individual pursuit teams to develop pursuit strategies, including providing business intelligence on clients, competitors and WSP 
  • Organizes and facilitates proposal strategy and review meetings 
  • Collaborates with technical staff and reviews/edits content for clarity, compliance and key messaging
  • Collaborates with graphic design staff to plan and produce materials, ensuring all proposal materials are effectively communicating the strategic vision identified for a given pursuit 
  • Supports technical staff in presentation phase of pursuit, coordinates graphics and helps refine key messages   
  • May support client engagement teams by preparing materials for internal and external meetings and may participate in client engagement team meetings 
  • May coordinate district communications activities, including creating press releases and announcements, writing articles for newsletters and coordinating project awards and other special communications-related projects 
  • Other duties as assigned.

Who You Are

Required Qualifications

  • Bachelor’s degree in marketing, English, communications, business, journalism or closely related field
  • 3 or more years of relevant experience with project management/coordination, editing/proofing and general marketing
  • Excellent verbal and written communication skills 
  • A strategic mindset and sound judgment
  • Strong organizational skills along with liaison capabilities
  • Ability to manage and prioritize multiple projects and deadlines
  • Intermediate to advanced proficiency with Adobe Creative Suite (specifically InDesign), Microsoft Office, SharePoint and other communications-related software programs

Preferred Qualifications

  • Experience in A/E/C industry
  • Knowledge and ability to manage a standard proposal from onset to conclusion with limited supervision

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